Know exactly what's shared outside your Google Workspace.

Google Drive makes sharing easy.
But gives you almost no visibility on what's shared externally.

Akte scans your entire Google Workspace and shows every external share, in one dashboard.

Contact us
google.com
Dashboard Admin
Alice Martin

My External Shares

Review and manage files you've shared outside your organization.

2
All Statuses
0
Pending
2
Approved
0
Removed
1
Anyone with link
All Statuses
Newest First
Filter by path...
FILE SHARED WITH ACCESS STATUS
Security Steering Notes...
cloud@predatory.org
cloud@predatory.org Anyone with link Approved
Incident Timeline.png
torres@response-partner.io
torres@response-partner.io Specific users Approved
Board Materials (Extern...
board.observer@extern.com
board.observer@extern.com Specific users Approved
Risk Register Master.xls
risk@assurenetwork.co
risk@assurenetwork.co Specific users Approved

See everything in one single place

Get an instant overview of all external access across your organization.
See what needs attention, take action, and stay in control.

google.com
Dashboard Admin
Alice Martin

Admin Dashboard

Get a bird's eye view of all external shares across your organization.

COMPLETED Started 2 hours ago
137
Users Scanned
2,891
Files Scanned
28
Shares Found
Share Statistics
16 of 28 shares await action
Total Shares
28
Pending Review
13 · 46%
Anyone with link
1 · 4%
Approved
10 · 36%
Removed
5 · 18%
Files Affected
28 files
External Domains
22 domains
Anything not approved or in the access lists

Scan your entire Workspace in one click

See all external shares across your organization

Spot what needs attention first

Share insights and export reports

You can't manage what you can't see

Most teams rely on Google Drive's built-in sharing controls.

But while Google makes sharing easy,
it does not provide a centralized, real-time view of existing external access.

Over time, links accumulate. Partners change. Access remains.

Without a global overview, external sharing becomes a blind spot.

60%

of data breaches involve insider threats or accidental exposure

$4.5M

average cost of a data breach in 2024

Stop wondering where your files are shared

Akte gives you a real-time view of every external access and lets you act instantly.

Instant visibility

Know exactly what's shared outside your organization.

Akte scans your entire Workspace and shows:

  • All files and folders shared externally
  • Who shared them and when
  • Status: "Anyone with the link", "Specific users"
google.com
Dashboard Admin
Alice Martin

External Shares

Search by file name, email...
All statuses
FILE SHARED WITH OWNER STATUS ACTIONS
Q4 Revenue Report.xlsx
Finance / Reports / Q4
audit@externpartner.com j.smith@company.com Pending
Customer Database Export.csv
Sales / Exports
data@vendor-sys.io m.jones@company.com Pending
Partnership Agreement.pdf
Legal / Contracts
legal@partnerco.com a.martin@company.com Approved
Brand Guidelines v3.png
Marketing / Brand
design@agency.co l.chen@company.com Approved
Internal Roadmap 2025.docx
Product / Planning
contractor@freelance.dev p.wilson@company.com Removed

Quick actions and decisions

Take action without guessing.

Akte allows you to approve or revoke external access with:

  • One-click allow or revoke
  • Audit trail with justification
  • Bulk actions for faster cleanup
google.com
Dashboard Admin
Alice Martin
External Shares
Q4 Revenue Report.xlsx
audit@externpartner.com
Pending
Approve Remove
Customer Database.csv
data@vendor-sys.io
Pending
Approve Remove
Partnership Agreement.pdf
legal@partnerco.com
Approved

Approve Share

Q4 Revenue Report.xlsx
Finance / Reports / Q4
Shared with audit@externpartner.com
Access type Specific users
Owner j.smith@company.com
Authorized external collaboration

Enterprise-grade security

Akte is built using Google's official APIs and secure authentication standards — designed for organizations that take data protection seriously.

Secure Access

Domain-wide delegation with minimal required permissions. Your data never leaves Google's infrastructure during scanning.

Read-Only by Default

Akte only requires read access for scanning. Write permissions are only used when you explicitly take action.

Compliance Ready

Designed with SOC 2, GDPR, and HIPAA requirements in mind. Full audit trail for all actions.

Accountability and audits

Be ready for audits or compliance checks.

Akte logs everything immutably: who shared what, why it was approved and when it was revoked.

  • Exportable logs
  • Immutable history
  • Reason tagging
google.com
Dashboard Admin
Alice Martin

Audit Logs

Search by user, file name, or email...
All actions
234 results
DATE USER ACTION FILE SHARED WITH FILE OWNER
Jan 15, 2025 14:32
AM
Alice Martin
a.martin@company.com
Approved
Partnership Agreement.pdf
Legal / Contracts
legal@partnerco.com j.smith@company.com
Jan 15, 2025 13:18
AM
Alice Martin
a.martin@company.com
Removed
Internal Roadmap 2025.docx
Product / Planning
contractor@freelance.dev p.wilson@company.com
Jan 15, 2025 11:05
System
auto-allowlist
Auto-approved
Brand Guidelines v3.png
Marketing / Brand
design@agency.co l.chen@company.com
Jan 14, 2025 16:42
System
auto-blocklist
Auto-removed
Salary Sheet Q4.xlsx
HR / Payroll
unknown@suspicious.xyz h.patel@company.com

Automate what matters

You don't have to manage everything manually.

Akte helps you save time and reduce manual reviews with allowing and blocking list.

  • Allow trusted partners
  • Block high-risk recipients
  • Schedule periodic re-reviews
google.com
Dashboard Admin
Alice Martin

Access Lists

Domains and emails in the allowlist are automatically approved when discovered during scans.
12 entries
EMAIL / DOMAIN TYPE
@partnerco.com Domain
@agency.co Domain
legal@externalfirm.com Email
@consultants.net Domain
auditor@compliance.org Email

Up-and-running, in minutes.

Simple setup. Immediate insights. No agents to install.

1

Connect Your Workspace

Authorize Akte with your Google Workspace admin account. We use secure domain-wide delegation.

2

Automated Scan

Akte scans all user drives in your organization, identifying every external share.

3

Review & Manage

View all external shares in a clear dashboard. Approve, remove, or flag shares for review.

4

Automate Policies

Set up access lists to automatically approve trusted domains and block risky ones.

Built for modern Google Workspace teams

Focused, simple, and designed for teams that move fast.

Google Workspace native

Not a multi-platform add-on

SMB-first approach

For 10-200 employees teams

Early access

Work directly with our team during onboarding

Already used to scan thousands of files internally across real Google Workspace environments.

Simple, Transparent Pricing

Start with a 14-day free trial. No credit card required.

Starter

For small teams getting started with file sharing governance

$3 /user/month

$2.50/user/month billed annually

  • External share discovery
  • Basic approval workflow
  • Audit logs
  • Manual approval
  • Daily scans
  • Email support (48h)
Start Free Trial
Most Popular

Pro

For growing teams with compliance needs

$6 /user/month

$5/user/month billed annually

  • Everything in Starter
  • Allowlist/blocklist automation
  • Export reports (PDF/CSV)
  • Configurable scan frequency
  • Priority support (24h)
Start Free Trial

Enterprise

For larger organizations with strict compliance requirements

Custom

Contact us for pricing

  • Everything in Pro
  • SSO integration
  • Dedicated support
  • SLA guarantee
  • Custom integrations
  • Real-time scanning option
Contact Sales

Not sure yet? Book a demo to see Akte in action.

Stop wondering what's shared.
Start seeing it.

Try Akte and get full visibility into your
Google Workspace in minutes.

28
shares detected
13
pending review
15
approved